Omeka How To

UNDER CONSTRUCTION

You'll start from your administrative dashboard, which looks like this:

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Adding Items

Begin by adding items to your archive. These items will then be available to display on the pages created within your online exhibit.

First, select "Add a new item to your archive" under the "Items" heading on your dashboard.

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This brings you to the "Add Item" page, which can be navigated by selecting various tabs on the left hand side. The following describes the contents of each tab and explains how this information will be useful to you once you begin to utilize the archive you're creating.

Once you've finished adding information under each of these tabs, don't forget to click the "add item" button to save your data! It can be found in the lower right corner of every tab screen.

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"Dublin Core" Tab

This first tab provides standardized fields in which you can enter the metadata describing your item. These include title, subject, description, and the like. Each field can contain multiple values; simply click the "add input" link beneath the field heading.

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In the upper right you can opt to make your item "public" or "featured." You will be able to change this designation later on as well.

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Don't forget to click the "add item" button in the lower right to save your information!

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What It's For

This information will be accessible to your audience from your public exhibition. Visitors can click items attached to your exhibit pages to view what you have entered in these various fields.

Clicking on the "Items" tab in your top navigation bar will access your "Browse Items" page.

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Here you will see a list of all your added items. Clicking on any of them will allow you to view the information and associated files. From the "Browse Items" page you can also edit or delete a given item by clicking on the "edit" link associated with it.

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It is also from the "Browse Item" page that you can elect to make an item featured and/or publicly viewable.

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"Item Type Metadata" Tab

The second tab on this page, entitled "Item Type Metadata," permits you to choose the category to which your item belongs from a pull down menu.

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What It's For

This is helpful for browsing your added items by type, which you can do by clicking on the "item types" tab in your top navigation bar.

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This page displays a "Browse Item Types" page that lists all item types; clicking on any of them will display a description of that type and a list of all the items you have associated with it.

You can also create additional item types from the "Browse Item Types" page by clicking the "Add an Item Type" button in the upper right.

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You can edit your item types by clicking the "edit" link corresponding with the desired item in the "Browse Item Types" list.

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"Collection" Tab

This tab lets you add your item to a predetermined grouping. This, however, must be created prior to adding your item. See below. Note than an item can only belong to one collection at a time.

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What It's For

Collections provide another means of categorizing and viewing your added items. Clicking on the "Collections" tab in your top navigation bar will access your "Browse Collections" page.

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Here you will see a list of your collections. Clicking on any of them will allow you to view the information and added items belonging to it. From the "Browse Collections" page you can also edit or delete a given collection by clicking on the "edit" link associated with it.

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Your exhibition audience will also be able to browse your collection, and see all its items, another means by which they can view and absorb the information and associations you're providing.


"Files" Tab

This tab allows you to add media from your computer to the item. Simply click the "choose file" button and locate and select the desired file in the window that opens, and then click "choose." You can add more than one file by clicking the "Add Another File" link.

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What It's For

This is how you upload images and other files for display in your exhibition.


"Tags" Tab

The fifth tab enables you to add tags to your item as you might on your wiki page, though in this case you will separate your tags with commas.

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What It's For

Tags and tag clouds can function as finding aids, enabling you to view your added items thematically and to literally see the relative weight of various topics and categories as expressed in your archival content. The relative size of each tag demonstrates how frequently it is used as compared to the other tags. Sometimes this can reveal connections between objects and ideas that weren't initially apparent!

Click on the "Tag" tab in your top navigation bar to access your "Browse Tags" page.

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Here you will find all the tags you have used in defining your added items. Clicking on a given tag will take you to a page listing all the items you have associated with it. You can also sort your tags by various attributes. For instance, you might want to view them alphabetically, or to sort them by most to least used.

From the "Browse Tags" page you can edit or delete tags as desired by choosing the appropriate tab.

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Your exhibition audience will also be able to browse your items by their tags, another means by which they can view and absorb the information and associations you're providing.


Adding HTML to Items/Embedding Media

You can use HTML code in any of your data fields, which is to say that you can add bold face, italics, underlining, links, bullet points, and numbered lists, and can also align your text to the left, center, or right.

To access the HTML editor, find and click the checkbox next to "Use HTML," which is located under each text box.

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When the HTML editor opens it will look like this:

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The HTML button in the far right opens a new window where you can use HTML tags to perform other functions.

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For instance, you can copy and paste code from other sites, like youtube, to embed videos or other web objects. For directions to locate embed code on many commonly used sites, see the wiki how-to on embedding video and media. Please note: the Omeka editor does not support code that begins with <iframe>. This means that when you use youtube, for example, you will need to check the box next to "use old embed code."

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This applies to Vimeo; when you ask for the embed code, the site provides a link to get the old version:

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Editing and Deleting Items

Select the "Items" tab in the top navigation bar.

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At the far side of the items listing, you will see an "edit" link corresponding to each item. Clicking on this will take you to the metadata entry page for that item, where you can alter the associated information. In the bottom right-hand corner of each tab page you will find a button to either save your changes or delete the item entirely.

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Collections

To add a collection to your archive, click the "Collections" tab in the top navigation bar, and then click the "Add a Collection" button.

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From the resulting screen you can add information about the collection, including name, description, and collector. You can also determine whether you want this collection to be public or private and whether or not it will be featured. When you have completed this information, click the "Save Collection" button in the lower right.

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Once you have created one or more collections, you can add items to it when you add or edit them. Select the appropriate collection from the pull-down menu under the collections tab of the item's add or edit page. Note that an item can only belong to one collection at a time.

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Creating Omeka Exhibits


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